|Previous Top Next|
Application setting is the generic feature for the Software applications. It allows enabling or disabling features of an application.
Tab1: Settings: The Settings tab are enable some settings like Advance Alerts, Cash drawer, Electronic Door lock, Start-up windows and Service menu charges.
1) Advance should not be Zero: This is for fresh check-in entry direction, for the Collection of Advance amount. If this option is in check mark then the zero advance amounts will not accept while check-in entry.
2) Advance Alert is the feature in software which will alert as and when the advance amount paid by the guest is crossed the defined limit. In this option some limit are mentioned, so while check-in mentioned advance amount must be given.
3) Use Cash drawer: If the Hotelier integrated the Cash drawer at front desk this feature can be enabled. If enabled you should mention the type of Port is used. There two ports USB PORT and COM PORT.
4) Enable Room wise Meter readings: this is the option which is given to guest while check in, they can pay a meter reading (i.e., electricity) separately while check-out.
5) Enable Door Lock: Hotel Doors are integrated with electronic door lock system. The Software can control the check-in and check-out of door keys. The proper SDK from Hardware vendor is required to enable this feature.
6) Room Service Rates: Set the default rates for Room service such as Extra Bed, Extra Person, Breakfast Charges
7) Show at start-up: it is the tic mark which should be shown in the start-up page like reservation view, room status, and room status floor plan.
Occupied Dirty: The rooms automatically set to Dirty room with specified Time. If you do not apply this feature in Software put it as 0, then it will be difficult for housekeepers to set up. This setting helps housekeepers to keep track on the rooms clean at time.
Do not store Edited Records: Normal the Software is designed for keep track of all entry edit/delete. If you enable it as not Store Edited record will not keep track of your edited and deleted entries. It should be enable at your own risk.
Prepare Invoice on Check-in: The software permitted with Post-paid Billing and Prepaid Billing. Normally, Hotels billing is at the time of Check-out. Some hotels use the method for Collect 100% Advance with respect of check-in.
Assign default service items to room while room check-in: it is an option for extra room items, if a guest needs any think extra while in a check-in, you can get it by default.
Advance receipt number show automatically: Receipt number for advance amount will be shown automatically by this option.
Print settings, which are activated by the tick mark:
Tab3: Other settings:
We can make compulsory option relating to guest while check-in
GRC code compulsory: This option enables GRC code of guest will be compulsory while check-in.
Vehicle number is compulsory: This option enables vehicle no of guest will be compulsory while check-in.
Enable guest details selection: If any guest visits the hotel regularly his details will be recorded automatically in the software. By this option you don’t want enter his name again in next check-in by default suddenly other screen will appear relating to his details.
Business source is compulsory: it is an agent commission which is paid by the hotel to an agent for the reference from the guest.
Restaurant bill posting allowed by default: Restaurant food bills etc, service which is given in hotel will be automatically posted to restaurant by default.
Enable multi currency: There is an option for multi currency operation. This software will allow guest of in foreign currency.
Tab4: Configure file path:
WinZip Path: Define the path of WinZip software in your Computer.
Then click save button and close the screen.
The Software had a feature of automated emailing and SMS submission to defined Accounts. The Feature can be enabled and Set the email and SMS gateway details. Then Define the Schedule for sending emails and SMS.
Enable System Date/Time validation: By enabling this feature, It will Check the Software date and Time with Computer date and time if any mistake found the software automatically lock the Software at front desk. This will take control over the malfunction of the software. The Administrator of the Software can reset the System Time and release the lock at Front desk.
Enable Room Reservation resetting automatically: In Software Automatic Reservation Cancellation period is set that will effective only if you enabled the Feature Enable Room Reservation resetting automatically. Show the Confirmation message while resetting the reserved rooms.
Enable Registration form printing while check in entry: : This feature is activated for preparing the Guest registration form when a guest makes his Check-in.
Amount Rounding Values to: The Amount rounding can be done with selected specified digits. ".00" will avoid the rounding of the values.
Tax type: you can get a type of tax that you operate.
Enable Special taxation: tax calculation for total of all charges.
Calculate tax after Discount Amount: It is on GST
Make a mark on split GST; it will appear by distributing the percentage equally for these two IGST and SGST.
Service charge name can be entered if necessary.