The personnel file or employee record contains the master data of all details
pertaining to an employee. Details captured here start from the time an employee
joins the organization, and includes personal details, employment contract details
like salary, pay grade, joining date, designation, team, division, etc. Multiple tabs are
available to capture information including family details, educational qualifications,
previous designations, leave balances, loans/advances, etc. A document archive is
provided to attach electronic documents (such as resumes, passport copy etc.) It is a
central repository that provides access to all the relevant information pertaining to
Current level of detail that is captured in the Employee Record includes:
Employee General Information & Personal Details: This includes basic information
about an employee such as Name, Employee Id, Family Details, Contact Information
and Employee Dependent Information which is required from the perspective of
payroll and reimbursements.
Bank Information: This covers bank details such as Account Number, PAN Number,
Current Job Position & Salary Structure: This specifies the position held by the
employee in the organizational hierarchy and the salary structure details covering all
Additions, Deductions and Benefits
Experience: Here you can feed the previous experience of the employee.
Shift Information: This keeps track of work shifts assigned to employees
Loans/Advances: This covers details of loans/advances extended to an employee
against future business expenses.
Stop Salary and Termination Status updates.